{"id":7218,"date":"2019-11-04T10:41:24","date_gmt":"2019-11-04T15:41:24","guid":{"rendered":"https:\/\/www.ucf.edu\/financial-aid\/?page_id=7218"},"modified":"2026-08-10T11:34:14","modified_gmt":"2026-08-10T15:34:14","slug":"fws-employer-procedures","status":"publish","type":"page","link":"https:\/\/www.ucf.edu\/financial-aid\/policies\/fws-employer-procedures\/","title":{"rendered":"Federal Work-Study Employer Procedures"},"content":{"rendered":"\t\t\t<div class=\"jumbotron jumbotron-fluid bg-faded\"\n\t\t\t\t\t\t\t\t\t>\n\t\t\t\t\n\t\t\t<div class=\"container my-2 my-sm-3\"\n\t\t\t\t\t\t>\n\t\t\t\t\n<section id=\"employer-login\" class=\"auto-section\" data-section-link-title=\"Employer Login\">\n<h2 class=\"mb-4\">FWS Employer Login<\/h2>\n<p>You will be able to access Workday on any internet browser or Workday application. On your desktop\/laptop, visit MyUCF and select the \u201cWorkday\u201d quick link \u2013 or directly visit workday.ucf.edu. You will use your NID and password to sign into your Workday account. Multi-Factor Authentication (MFA) will be required, and you will be prompted to verify your identity with Duo.<\/p>\n\t\t\t<a class=\"btn btn-primary btn-lg\"\n\t\t\thref=\"https:\/\/workday.ucf.edu\/\"\t\t\t\t\t\ttarget=\"_blank\"\t\t\t\t\t\t\t\t\t\t\t\t>\n\t\t\t\tWorkday Login \t\t\t<span class=\"fa fa-external-link\" aria-hidden=\"true\"><\/span>\n\t\t\t\t\t<\/a>\n\t\t\n<\/section>\n\t\t\t<\/div>\n\t\t\n\t\t\t<\/div>\n\t\t\n\t\t\t<div class=\"container\"\n\t\t\t\t\t\t>\n\t\t\t\t\n<section id=\"employer-procedures\" class=\"auto-section\" data-section-link-title=\"Employer Procedures\">\n<h2>FWS Employer Procedures<\/h2>\n<ol class=\"section-list icon-list icon-list-lg icon-list-numbered\"><li class=\"icon-list-item\">\n\t\t<span class=\"icon-list-bullet icon-list-bullet-number bg-primary\" aria-hidden=\"true\"><\/span>\n\t\n\t<h2 class=\"icon-list-item-heading\" id=\"submit-federal-work-study-job-requisition-on-workday\">Submit Federal Work-Study Job Requisition on Workday <\/h2><div class=\"icon-list-item-content\"><ul>\n<li>Per federal regulation a job requisition is needed unless it is a rehire of a federal work-study student.<\/li>\n<li>Please refer to the UCF <a href=\"https:\/\/www.ucf.edu\/financial-aid\/document\/fws-employer-manual-workday-2025-2026\/\" target=\"_blank\" rel=\"noopener\">Federal Work-Study Employer Manual<\/a>.<\/li>\n<li>Only eligible federal work-study students can apply for available positions.<\/li>\n<\/ul>\n<\/div><\/li><li class=\"icon-list-item\">\n\t\t<span class=\"icon-list-bullet icon-list-bullet-number bg-primary\" aria-hidden=\"true\"><\/span>\n\t\n\t<h2 class=\"icon-list-item-heading\" id=\"what-to-do-before-a-fws-student-begins-working\">What to Do Before a FWS Student Begins Working<\/h2><div class=\"icon-list-item-content\"><ul>\n<li>Submit Complete Workday hiring process.<\/li>\n<li>Collect class schedule each term to ensure students are not overlapping their class and work schedules.<\/li>\n<li>Collect award summary each term to determine students\u2019 award amounts.<\/li>\n<li>Ask student if they completed the <strong>FWS Contract<\/strong> for academic\u00a0year.\u201d<\/li>\n<\/ul>\n<\/div><\/li><li class=\"icon-list-item\">\n\t\t<span class=\"icon-list-bullet icon-list-bullet-number bg-primary\" aria-hidden=\"true\"><\/span>\n\t\n\t<h2 class=\"icon-list-item-heading\" id=\"what-to-do-each-semester\">What to Do Each Semester<\/h2><div class=\"icon-list-item-content\"><ul>\n<li>Collect their Award Summary and Class Schedule for your records.<\/li>\n<li>Check their eligibility on Workday both before and after the add\/drop period. Students will have the federal work-study eligibility flag.<\/li>\n<\/ul>\n<\/div><\/li><li class=\"icon-list-item\">\n\t\t<span class=\"icon-list-bullet icon-list-bullet-number bg-primary\" aria-hidden=\"true\"><\/span>\n\t\n\t<h2 class=\"icon-list-item-heading\" id=\"what-to-do-biweekly\">What to Do Biweekly<\/h2><div class=\"icon-list-item-content\"><p>Monitor student eligibility and award usage through the entire semester via Workday. View the <strong>Workday Reports for Employers <\/strong>for more details.<\/p>\n<\/div><\/li><li class=\"icon-list-item\">\n\t\t<span class=\"icon-list-bullet icon-list-bullet-number bg-primary\" aria-hidden=\"true\"><\/span>\n\t\n\t<h2 class=\"icon-list-item-heading\" id=\"what-to-do-once-a-fws-student-stops-working\">What to Do Once a FWS Student Stops Working<\/h2><div class=\"icon-list-item-content\"><p>Please terminate them promptly. An active employment record can cause problems with their new employment.<\/p>\n<\/div><\/li><\/ol>\n\t\t\t<\/div>\n\t\t\n\t\t\t<div class=\"jumbotron jumbotron-fluid bg-primary mb-0\"\n\t\t\t\t\t\t\t\t\t>\n\t\t\t\t\n\t\t\t<div class=\"container\"\n\t\t\t\t\t\t>\n\t\t\t\t\n<section id=\"workday-reports\" class=\"auto-section\" data-section-link-title=\"Workday Reports\">\n<h2 class=\"mb-4\">Workday Reports for Employers<\/h2>\n\t\t\t<div class=\"row\"\n\t\t\t\t\t\t>\n\t\t\t\t\n\t\t\t<div class=\" col-lg-7 col-xl-8\"\n\t\t\t\t\t\t>\n\t\t\t\t\n<p>These reports found in Workday can be used to determine eligibility and track award usage through the entire semester for Federal Work-Study students.<\/p>\n<p>&nbsp;<\/p>\n<ul class=\"section-list icon-list icon-list-lg icon-list-checkbox\"><li class=\"icon-list-item\">\n\t\t<span class=\"icon-list-bullet icon-list-bullet-fonticon fa fa-check-square-o text-inverse\" aria-hidden=\"true\"><\/span>\n\t\n\t<h3 class=\"icon-list-item-heading\" id=\"find-external-students\">Find External Students<\/h3><div class=\"icon-list-item-content\"><p>Check Work Study\u00a0eligibility\u00a0prior to hire<\/p>\n<\/div><\/li><li class=\"icon-list-item\">\n\t\t<span class=\"icon-list-bullet icon-list-bullet-fonticon fa fa-check-square-o text-inverse\" aria-hidden=\"true\"><\/span>\n\t\n\t<h3 class=\"icon-list-item-heading\" id=\"work-study-eligible-students\">Work-Study Eligible Students<\/h3><div class=\"icon-list-item-content\"><p>Review\u00a0Work Study\u00a0eligibility\u00a0of all students in OPS Supervisory Organization currently in a position<\/p>\n<\/div><\/li><li class=\"icon-list-item\">\n\t\t<span class=\"icon-list-bullet icon-list-bullet-fonticon fa fa-check-square-o text-inverse\" aria-hidden=\"true\"><\/span>\n\t\n\t<h3 class=\"icon-list-item-heading\" id=\"work-study-details-for-managers\">Work Study Details for Managers<\/h3><div class=\"icon-list-item-content\"><p>Work Study Remaining Balance<\/p>\n<\/div><\/li><li class=\"icon-list-item\">\n\t\t<span class=\"icon-list-bullet icon-list-bullet-fonticon fa fa-check-square-o text-inverse\" aria-hidden=\"true\"><\/span>\n\t\n\t<h3 class=\"icon-list-item-heading\" id=\"work-study-eligible-students-for-hire-managers\">Work Study Eligible Students For Hire &#8211; Managers<\/h3><div class=\"icon-list-item-content\"><p>The FWS managers can run a report to see the list of potential FWS students that are still potentially searching for FWS position and be able to communicate via email\/email campaign in promoting FWS Position<\/p>\n<\/div><\/li><\/ul>\n<p class=\"mb-4 mb-sm-5\">\t\t\t<a class=\"btn btn-secondary btn-lg px-2 px-sm-4\"\n\t\t\thref=\"https:\/\/www.myworkday.com\/ucf\/d\/inst\/4138db4584be1000b39a14ff6ec50000\/rel-task\/2998$40834.htmld\"\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t>\n\t\t\t\tWorkday Reports for Employers \t\t\t<span class=\"fa fa-external-link\" aria-hidden=\"true\"><\/span>\n\t\t\t\t\t<\/a>\n\t\t\n\t\t\t<\/div>\n\t\t\n\t\t\t<div class=\"pl-lg-5 mt-4 mt-lg-0 col-lg-5 col-xl-4\"\n\t\t\t\t\t\t>\n\t\t\t\t\n\t\t\t<div class=\"card border-0 text-center\"\n\t\t\t\t\t\t>\n\t\t\t\t\n\t\t\t<div class=\"card-block p-5\"\n\t\t\t\t\t\t>\n\t\t\t\t\n\t\t\t<a class=\"btn btn-secondary btn-lg px-2 px-sm-4\"\n\t\t\thref=\"https:\/\/www.myworkday.com\/ucf\/d\/inst\/4138db4584be1000b39a14ff6ec50000\/rel-task\/2998$40834.htmld\"\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t>\n\t\t\t\tWorkday Reports for Employers \t\t\t<span class=\"fa fa-external-link\" aria-hidden=\"true\"><\/span>\n\t\t\t\t\t<\/a>\n\t\t\n\t\t\t<\/div>\n\t\t\n\t\t\t<\/div>\n\t\t\n\t\t\t<\/div>\n\t\t\n\t\t\t<\/div>\n\t\t\n\t\t\t<\/div>\n\t\t\n\t\t\t<\/div>\n\t\t\n<\/section>\n<section id=\"fws-dates\" class=\"auto-section\" data-section-link-title=\"Dates\">\t\t\t<div class=\"jumbotron jumbotron-fluid bg-faded\"\n\t\t\t\t\t\t\t\t\t>\n\t\t\t\t\n\t\t\t<div class=\"container\"\n\t\t\t\t\t\t>\n\t\t\t\t\n\t\t\t<section class=\"ucf-section ucf-section-fws-important-dates \" data-section-link-title=\"Important Dates\" aria-label=\"Important Dates\">\n\t\t\t\t\t<h2 class=\"mb-4 mb-sm-5\">Important Dates<\/h2>\n<h3 class=\"h4 mt-4 mt-sm-5\">Fall 2026 Employment<\/h3>\n\t\t\t<div class=\"row\"\n\t\t\t\t\t\t>\n\t\t\t\t\n\t\t\t<div class=\" col-lg-5\"\n\t\t\t\t\t\t>\n\t\t\t\t\n<h5>July 31<\/h5>\n<h6>Fall Employment Begins<\/h6>\n<p class=\"small\">Students must have an accepted FWS award and meet all program requirements in order to be hired and start working.<\/p>\n\t\t\t<\/div>\n\t\t\n\t\t\t<div class=\" col-lg-5 offset-lg-1\"\n\t\t\t\t\t\t>\n\t\t\t\t\n<h5>December 3<\/h5>\n<h6>Fall Employment Ends<\/h6>\n<p class=\"small\">Students must have a Spring 2027 award to continue to work after December 3.<\/p>\n\t\t\t<\/div>\n\t\t\n\t\t\t<\/div>\n\t\t\n<h3 class=\"h4 mt-4 mt-sm-5\">Spring 2027 Employment<\/h3>\n\t\t\t<div class=\"row\"\n\t\t\t\t\t\t>\n\t\t\t\t\n\t\t\t<div class=\" col-lg-5\"\n\t\t\t\t\t\t>\n\t\t\t\t\n<h5>December 4<\/h5>\n<h6>Spring Employment Begins<\/h6>\n<p class=\"small\">Students must have an accepted FWS award and meet all program requirements in order to be hired and start working.<\/p>\n\t\t\t<\/div>\n\t\t\n\t\t\t<div class=\" col-lg-5 offset-lg-1\"\n\t\t\t\t\t\t>\n\t\t\t\t\n<h5>December 3<\/h5>\n<h6>Spring Employment Ends<\/h6>\n<p class=\"small\">Students must have a Summer 2027 award to continue work after May 22.<\/p>\n\t\t\t<\/div>\n\t\t\n\t\t\t<\/div>\n\t\t\n\t\t\t\t\t<\/section>\n\t\t\n\t\t\t<\/div>\n\t\t\n\t\t\t<\/div>\n\t\t<\/section>\n<section id=\"fws-policies\" class=\"auto-section\" data-section-link-title=\"FWS Policies\">\t\t\t<div class=\"container\"\n\t\t\t\t\t\t>\n\t\t\t\t\n<h2 class=\"mb-4\">FWS Policies<\/h2>\n<p><strong>FWS students are only permitted to have one FWS position at a time.<\/strong> However, they can have additional OPS positions as long as their total standard hours between the two employment records is 29 hours or below.<\/p>\n<p><strong>FWS students may only work up to 20 hours per week while school is in session.<\/strong> However, they can work up to a maximum of 29 hours per week during school breaks or when combined hours per week include hours worked at an OPS position.<\/p>\n<p>Employers are responsible for paying Fringe Benefits for all FWS students. The Fringe Benefits equals 2% of the student\u2019s earnings each pay period. This amount will be charged to the home department indicated on the students\u2019 ePAF.<\/p>\n<p><strong>Students may only receive FWS payment for hours in which they are under direct supervision.<\/strong> FWS students must work under direct supervision.<\/p>\n<p><strong>Federal Work-Study recruiting, hiring, and payroll will be processed through Workday. <\/strong><\/p>\n<\/section>\n\t\t\t<\/div>\n\t\t\n\t\t\t<div class=\"jumbotron jumbotron-fluid bg-faded\"\n\t\t\t\t\t\t\t\t\t>\n\t\t\t\t\n\t\t\t<div class=\"container\"\n\t\t\t\t\t\t>\n\t\t\t\t\n<section id=\"letter-to-employers\" class=\"auto-section\" data-section-link-title=\"Letter to Employers\">\n<h2 class=\"mb-4\">Letter to Employers<\/h2>\n<p>Dear FWS Employers,<\/p>\n<p>As we approach the end of the 2026\u20132027 academic year, please review the upcoming Federal Work-Study (FWS) transition<br \/>\ntimelines and requirements:<\/p>\n<ul>\n<li><strong>Summer 2025 FWS employment ends July 30, 2026<\/strong>.<\/li>\n<li><strong>Fall 2026 FWS employment begins July 31, 2026<\/strong> (through December 3, 2026).<\/li>\n<\/ul>\n<div class=\"card-group py-3\">\n<div class=\"card\" style=\"text-align: center\">\n<div class=\"card-block\">\n<h4 class=\"card-title\" style=\"text-align: center\">Summer 2026<\/h4>\n<p class=\"card-text\" style=\"text-align: center\">FWS Award Eligibility<\/p>\n<p><strong>4\/24\/26 &#8211; 7\/30\/26<\/strong><\/p>\n<\/div>\n<\/div>\n<div class=\"card\">\n<div class=\"card-block\">\n<h4 class=\"card-title\" style=\"text-align: center\">Fall 2026<\/h4>\n<p class=\"card-text\" style=\"text-align: center\">FWS Award Eligibility<\/p>\n<p style=\"text-align: center\"><strong>7\/31\/26 &#8211; 12\/03\/26<\/strong><\/p>\n<\/div>\n<\/div>\n<div class=\"card\">\n<div class=\"card-block\">\n<h4 class=\"card-title\" style=\"text-align: center\">Spring 2027<\/h4>\n<p class=\"card-text\" style=\"text-align: center\">FWS Award Eligibility<\/p>\n<p style=\"text-align: center\"><strong>12\/4\/26 &#8211; 4\/23\/27<\/strong><\/p>\n<\/div>\n<\/div>\n<div class=\"card\">\n<div class=\"card-block\">\n<h4 class=\"card-title\" style=\"text-align: center\">Summer 2027<\/h4>\n<p class=\"card-text\" style=\"text-align: center\">FWS Award Eligibility<\/p>\n<p style=\"text-align: center\"><strong>4\/23\/27 &#8211; 7\/30\/27<\/strong><\/p>\n<\/div>\n<\/div>\n<\/div>\n<p>Students may work between terms only if they are enrolled and planning to attend the next term. If a student does not begin attendance, the employing department is responsible for wages.<\/p>\n<p>To continue working on or after July 30<sup>th<\/sup> , students must:<\/p>\n<ul>\n<li>Accept a 2026\u20132027 FWS award<\/li>\n<li>Meet Satisfactory Academic Progress (SAP)<\/li>\n<li>Be enrolled at least half-time<\/li>\n<li>Complete verification (if required)<\/li>\n<li>Complete the FWS contract<\/li>\n<\/ul>\n<p>Please continue monitoring Workday regularly using the following reports:<\/p>\n<ul>\n<li>Find External Student Report (pre-hire eligibility)<\/li>\n<li>Work-Study Eligible Students (current student eligibility)<\/li>\n<li>UCF Work Study Details for Managers (remaining balance)<\/li>\n<\/ul>\n<h2>Resources<\/h2>\n<ul>\n<li>FWS Employer Manual:<br \/>\n<a href=\"https:\/\/www.ucf.edu\/financial-aid\/document\/fws-employer-manual-workday-2026-2027\/\">https:\/\/www.ucf.edu\/financial-aid\/document\/fws-employer-manual-workday-2026-2027\/<\/a><\/li>\n<li>FWS Employer Procedures:<br \/>\n<a href=\"https:\/\/www.ucf.edu\/financial-aid\/document\/fws-student-employee-manual-2026-2027\/\">https:\/\/www.ucf.edu\/financial-aid\/document\/fws-student-employee-manual-2026-2027\/<\/a><\/li>\n<\/ul>\n<p>Thank you for your continued support of the FWS program. Please contact our office if you have any questions.<\/p>\n<p>&nbsp;<\/p>\n<p><strong>Coordinator \u2013 Federal Work-study<\/strong><br \/>\nÉ«»¨ÌÃ<br \/>\nDivision of Student Success and Well-being<br \/>\nOffice of Student Financial Assistance<br \/>\nMillican Hall \u2013 Room 107<\/p>\n<\/section>\n\t\t\t<\/div>\n\t\t\n\t\t\t<\/div>\n\t\t\n<\/section>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":4,"featured_media":0,"parent":5784,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"template-fullscreen.php","meta":{"_acf_changed":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-7218","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>UCF Federal Work-Study Employer (FWS) Procedures<\/title>\n<meta name=\"description\" content=\"Step-by-step Workday procedures for UCF 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