{"id":1134,"date":"2024-06-28T17:10:00","date_gmt":"2024-06-28T17:10:00","guid":{"rendered":"https:\/\/wwwtest.ucf.edu\/accessibility\/?page_id=351"},"modified":"2025-03-17T15:30:38","modified_gmt":"2025-03-17T15:30:38","slug":"event-planners","status":"publish","type":"page","link":"https:\/\/www.ucf.edu\/accessibility\/event-planners\/","title":{"rendered":"Event Planners"},"content":{"rendered":"<h1>Event Planners<\/h1>\n<h2>How Does Accessibility Apply to Me?<\/h2>\n<p>As you are planning and hosting events, it\u2019s vital to consider the accessibility of all events, both digital and physical, to ensure your attendees feel comfortable. Before you send out an event invitation, consider what you can do in the planning stages to make your event or meeting accessible. Such considerations include:<\/p>\n<ul>\n<li>Event location (e.g. parking, restrooms, accessible routes, accessible online platforms, etc.)<\/li>\n<li>Marketing<\/li>\n<li>Accommodation request process<\/li>\n<li>Signage<\/li>\n<li>Space setup (e.g. wheelchair accessible seating, standing space, etc.)<\/li>\n<li>Speaker and participant accessibility (e.g. microphones, captioning, accessible materials, etc.)<\/li>\n<li>Refreshments (e.g. diet and allergen-friendly options)<\/li>\n<\/ul>\n<p>It&#8217;s important to remember to include an accommodation statement that includes multiple forms on contact on all advertising, invitations, and brochures. Consider the following language:<\/p>\n<blockquote class=\"blockquote\">\n<p class=\"font-size-lg\">\u201cIf you are an individual with a disability and need accommodations, please contact (name, phone number, email) at least 5 days prior to the event.\u201d<\/p>\n<\/blockquote>\n<p>Find more detailed information on accessibility standards for your work using the cards below:<br \/>\n\t\t<div class=\"ucf-post-list card-layout\" id=\"post-list-370890\">\n\t\t\t\t\t\t<div class=\"ucf-post-list-card-deck\">\n\n\t\t\t\t\t\t\t<div class=\"ucf-post-list-card\">\n\t\t\t\t\t<a class=\"ucf-post-list-card-link\" href=\"https:\/\/www.ucf.edu\/accessibility\/color\/\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t<img decoding=\"async\" src=\"https:\/\/www.ucf.edu\/wp-content\/blogs.dir\/30\/files\/2024\/06\/Icon_Gold_Color.png\" srcset=\"https:\/\/www.ucf.edu\/wp-content\/blogs.dir\/30\/files\/2024\/06\/Icon_Gold_Color.png 400w, https:\/\/www.ucf.edu\/wp-content\/blogs.dir\/30\/files\/2024\/06\/Icon_Gold_Color-300x300.png 300w, https:\/\/www.ucf.edu\/wp-content\/blogs.dir\/30\/files\/2024\/06\/Icon_Gold_Color-150x150.png 150w, https:\/\/www.ucf.edu\/wp-content\/blogs.dir\/30\/files\/2024\/06\/Icon_Gold_Color-360x360.png 360w\" class=\"ucf-post-list-thumbnail-image\" alt=\"Color\">\n\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"ucf-post-list-card-block\">\n\t\t\t\t\t\t\t<h3 class=\"ucf-post-list-card-title\">Color<\/h3>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"ucf-post-list-excerpt-text ucf-post-list-card-text\">Use color to properly enhance readability and clarity for all users.<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"ucf-post-list-card-text\">Jun 27<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/a>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t<div class=\"ucf-post-list-card\">\n\t\t\t\t\t<a class=\"ucf-post-list-card-link\" href=\"https:\/\/www.ucf.edu\/accessibility\/emails\/\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t<img decoding=\"async\" src=\"https:\/\/www.ucf.edu\/wp-content\/blogs.dir\/30\/files\/2024\/07\/Icon_Gold_Email.png\" srcset=\"https:\/\/www.ucf.edu\/wp-content\/blogs.dir\/30\/files\/2024\/07\/Icon_Gold_Email.png 400w, https:\/\/www.ucf.edu\/wp-content\/blogs.dir\/30\/files\/2024\/07\/Icon_Gold_Email-300x300.png 300w, https:\/\/www.ucf.edu\/wp-content\/blogs.dir\/30\/files\/2024\/07\/Icon_Gold_Email-150x150.png 150w, https:\/\/www.ucf.edu\/wp-content\/blogs.dir\/30\/files\/2024\/07\/Icon_Gold_Email-360x360.png 360w\" class=\"ucf-post-list-thumbnail-image\" alt=\"Emails\">\n\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"ucf-post-list-card-block\">\n\t\t\t\t\t\t\t<h3 class=\"ucf-post-list-card-title\">Emails<\/h3>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"ucf-post-list-excerpt-text ucf-post-list-card-text\">Ensure your messages are clear and can be read by all audiences.<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"ucf-post-list-card-text\">Jun 27<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/a>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t<div class=\"ucf-post-list-card\">\n\t\t\t\t\t<a class=\"ucf-post-list-card-link\" href=\"https:\/\/www.ucf.edu\/accessibility\/social-media\/\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t<img decoding=\"async\" src=\"https:\/\/www.ucf.edu\/wp-content\/blogs.dir\/30\/files\/2024\/07\/Icon_Gold_Role_Social.png\" srcset=\"https:\/\/www.ucf.edu\/wp-content\/blogs.dir\/30\/files\/2024\/07\/Icon_Gold_Role_Social.png 400w, https:\/\/www.ucf.edu\/wp-content\/blogs.dir\/30\/files\/2024\/07\/Icon_Gold_Role_Social-300x300.png 300w, https:\/\/www.ucf.edu\/wp-content\/blogs.dir\/30\/files\/2024\/07\/Icon_Gold_Role_Social-150x150.png 150w, https:\/\/www.ucf.edu\/wp-content\/blogs.dir\/30\/files\/2024\/07\/Icon_Gold_Role_Social-360x360.png 360w\" class=\"ucf-post-list-thumbnail-image\" alt=\"Social Media\">\n\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"ucf-post-list-card-block\">\n\t\t\t\t\t\t\t<h3 class=\"ucf-post-list-card-title\">Social Media<\/h3>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"ucf-post-list-excerpt-text ucf-post-list-card-text\">Learn how to create accessible social media content on popular platforms.<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"ucf-post-list-card-text\">Jun 27<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/a>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t<div class=\"ucf-post-list-card\">\n\t\t\t\t\t<a class=\"ucf-post-list-card-link\" href=\"https:\/\/www.ucf.edu\/accessibility\/typography\/\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t<img decoding=\"async\" src=\"https:\/\/www.ucf.edu\/wp-content\/blogs.dir\/30\/files\/2024\/06\/Icon_Gold_Font.png\" srcset=\"https:\/\/www.ucf.edu\/wp-content\/blogs.dir\/30\/files\/2024\/06\/Icon_Gold_Font.png 400w, https:\/\/www.ucf.edu\/wp-content\/blogs.dir\/30\/files\/2024\/06\/Icon_Gold_Font-300x300.png 300w, https:\/\/www.ucf.edu\/wp-content\/blogs.dir\/30\/files\/2024\/06\/Icon_Gold_Font-150x150.png 150w, https:\/\/www.ucf.edu\/wp-content\/blogs.dir\/30\/files\/2024\/06\/Icon_Gold_Font-360x360.png 360w\" class=\"ucf-post-list-thumbnail-image\" alt=\"Typography\">\n\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"ucf-post-list-card-block\">\n\t\t\t\t\t\t\t<h3 class=\"ucf-post-list-card-title\">Typography<\/h3>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"ucf-post-list-excerpt-text ucf-post-list-card-text\">Choose fonts and sizes that enhance legibility both in print and online.<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"ucf-post-list-card-text\">Jun 27<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/a>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t<div class=\"ucf-post-list-card\">\n\t\t\t\t\t<a class=\"ucf-post-list-card-link\" href=\"https:\/\/www.ucf.edu\/accessibility\/video-and-audio\/\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t<img decoding=\"async\" src=\"https:\/\/www.ucf.edu\/wp-content\/blogs.dir\/30\/files\/2024\/06\/Icon_Gold_Video.png\" srcset=\"https:\/\/www.ucf.edu\/wp-content\/blogs.dir\/30\/files\/2024\/06\/Icon_Gold_Video.png 400w, https:\/\/www.ucf.edu\/wp-content\/blogs.dir\/30\/files\/2024\/06\/Icon_Gold_Video-300x300.png 300w, https:\/\/www.ucf.edu\/wp-content\/blogs.dir\/30\/files\/2024\/06\/Icon_Gold_Video-150x150.png 150w, https:\/\/www.ucf.edu\/wp-content\/blogs.dir\/30\/files\/2024\/06\/Icon_Gold_Video-360x360.png 360w\" class=\"ucf-post-list-thumbnail-image\" alt=\"Video and Audio\">\n\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"ucf-post-list-card-block\">\n\t\t\t\t\t\t\t<h3 class=\"ucf-post-list-card-title\">Video and Audio<\/h3>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"ucf-post-list-excerpt-text ucf-post-list-card-text\">Learn how to create captions and transcripts for audio and video files.<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"ucf-post-list-card-text\">Jun 27<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/a>\n\t\t\t\t<\/div>\n\t\t\t\n\t\t\t<\/div>\n\n\t\t\t\t<\/div>\n\t<\/p>\n<h2>Physical Accessibility Training and Resources<\/h2>\n<ul>\n<li><a href=\"https:\/\/sas.sdes.ucf.edu\/wp-content\/uploads\/sites\/22\/2023\/07\/EVENTS-CHECKLIST_2023.pdf\">Checklist for Creating Accessible Events<\/a> created by UCF Student Accessibility Services (SAS)<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"Event Planners How Does Accessibility Apply to Me? As you are planning and hosting events, it\u2019s vital to consider the accessibility of all events, both digital and physical, to ensure your attendees feel comfortable. Before you send out an event invitation, consider what you can do in the planning stages to make your event or&hellip;","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-1134","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v22.3 (Yoast SEO v27.7) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Digital Accessibility Essentials for Event Planners<\/title>\n<meta name=\"description\" content=\"Make your events accessible and welcoming for all attendees. 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